California Employee and Job Application Privacy Notice
Last Updated: August 9, 2024
Ardán (“Ardán”, “we”, “us”, or “our”) provides this California Employee and Job Applicant Privacy Notice (“Privacy Notice”) to describe how Ardan collects, uses, stores, and shares your personal information when you apply for a position with, or perform work for Ardán. These disclosures are made pursuant to the California Consumer Privacy Act, as amended by the California Privacy Rights Act and its implementing regulations (collectively, the “CCPA”).
If you are a California resident, please see our California Privacy Notice.
Relevant CCPA Definitions
| Term | Definition |
| Personal information | Information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, to you or your household. |
| Sensitive personal information | Social security number, driver’s license number, state identification card, passport number, account log-in and password, financial account and password, debit or credit card number and access code, precise geolocation information, race, ethnic origin, religious or philosophical beliefs, union membership, the content of your mail, email or texts other than those communications with us, genetic data, biometric information, health information, and information that concerns your sex life or sexual orientation. |
| Sell, sale, or sold | Selling, renting, releasing, disclosing, disseminating, making available, transferring, or otherwise communicating orally, in writing, or other means, your personal information to a third party for money or other valuable consideration. |
| Share or shared | Sharing, renting, releasing, disclosing, disseminating, making available, transferring, or otherwise communicating orally, in writing, or by other means, your personal information to a third party for “cross-context behavioral advertising,” whether or not for money or other valuable consideration. |
Notice of Collection
Below is a summary of the categories of personal information we have and will continue to collect about, including: (1) why the information is collected and used; (2) whether the information is “sold” or “shared” to third parties; (3) whether the information is disclosed for a business purpose to third parties; (4) whether the information includes “sensitive personal information”; (4) and a description of how long we may keep your information.
Category: Identifiers (Includes Sensitive Personal Information)
This category of personal information includes information such as your name, address, telephone number, unique personal identifier, online identifier, IP address, account log-in, email address, account name, social security number, employee identification number, driver’s license number, passport number, state identification number, signature, or similar identifiers.
| Question | Answer |
| Does this category of include sensitive personal information? If so, do we use your sensitive personal information for any purpose other than what is permitted under the CCPA? | Yes. Personal information that reveals your social security number, driver’s license number, state identification card, passport number, financial account, debit card, or credit card in combination with any required security or access code, password, or credentials, may be considered sensitive personal information.
We do not collect or use your sensitive personal information other than for the purposes permitted under the CCPA. |
| Does this category of include sensitive personal information? If so, do we use your sensitive personal information for any purpose other than what is permitted under the CCPA? | Yes. Personal information that reveals your social security number, driver’s license number, state identification card, passport number, financial account, debit card, or credit card in combination with any required security or access code, password, or credentials, may be considered sensitive personal information.
We do not collect or use your sensitive personal information other than for the purposes permitted under the CCPA. |
| When do we collect this information? | When you apply for a job with Ardán, during the onboarding process, to facilitate benefits, or perform other related recruiting and/or employment functions. |
| Who do we collect this information from? | Directly from you and from our third-party service providers, such as background check companies, credit agencies, private investigators, attorneys, or other related parties. |
| How do we use it? | We use this information for a variety of purposes, including but not limited to: (1) process your application to Ardán; (2) run background checks; (3) process your onboarding documents; (4) communicate with you about your offer of employment; (5) facilitate various employment functions, such as benefits, claims, leaves of absence, payroll, and other related functions; (6) detect security incidents and protect against malicious or illegal activity; and (7) debug and repair errors in our systems. |
| Who do we disclose this information to, and why? | To our service providers from time to time to perform certain tasks for Ardán, such as providing payroll and benefits services, legal services, and related tasks. We may also share your identifiers with governmental agencies in some cases to facilitate or defend against claims. Finally, we may share this information in the course of a business transaction, such as a merger or acquisition. |
| Do we “sell” or “share” this information? | No. |
| How long do we keep it? | We keep this category for so long as is reasonably necessary and proportionate to the original purpose for which we collected the information. We base our criteria in determining appropriate retention periods on regulatory and legal requirements, contractual requirements, business needs, and the expectations of our consumers. |
Category: Protected Characteristics (Includes Sensitive Personal Information)
This category includes information such as your race, color, national origin, sex, sexual orientation, gender, gender identity, gender expression, religious creed, mental disability, physical disability, medical condition, military / veteran status, marital status, age, genetic characteristics, ancestry, and reproductive health decision making.
| Disclosure | Description |
| Does this category include sensitive personal information? If so, do we use your sensitive personal information for any purpose outside of what is permitted under the CCPA? | Yes. Sensitive personal information can include information pertaining to your race, ethnicity, religious beliefs, philosophical beliefs, sex, sex life, union membership, and health.
We do not collect or use your sensitive personal information other than for the purposes permitted under the CCPA. |
| When do we collect this information from you? | When you apply for a job with Ardán, during the onboarding process, to facilitate benefits, or perform other related recruiting and/or employment functions. |
| Who do we collect this information from? | Directly from you and from our third-party service providers, such as background check companies, credit agencies, private investigators, attorneys, or other related parties. |
| How do we use it? | We use this information for a variety of purposes, including but not limited to: (1) process your application to Ardán; (2) run background checks; (3) process your onboarding documents; (4) communicate with you about your offer of employment; (5) facilitate various employment functions, such as benefits, claims, leaves of absence, payroll, and other related functions; (6) detect security incidents and protect against malicious or illegal activity; and (7) debug and repair errors in our systems. |
| How do we use it? | We use this information for a variety of purposes, including but not limited to: (1) process your application to Ardán; (2) run background checks; (3) process your onboarding documents; (4) communicate with you about your offer of employment; (5) facilitate various employment functions, such as benefits, claims, leaves of absence, payroll, and other related functions; (6) detect security incidents and protect against malicious or illegal activity; and (7) debug and repair errors in our systems. |
| Who do we disclose this information to, and why? | To our service providers from time to time to perform certain tasks for Ardán, such as providing payroll and benefits services, legal services, and related tasks. We may also share your identifiers with governmental agencies in some cases to facilitate or defend against claims. Finally, we may share this information in the course of a business transaction, such as a merger or acquisition. |
| Do we “sell” or “share” this information? | No. |
| How long do we keep it? | We keep this category for so long as is reasonably necessary and proportionate to the original purpose for which we collected the information. We base our criteria in determining appropriate retention periods on regulatory and legal requirements, contractual requirements, business needs, and the expectations of our consumers. |
Category: Financial Information (Includes Sensitive Personal Information)
This category includes information such as your bank account number, credit card number, debit card number, or any other financial information along with a required access or security code, password, or credentials that would provide access to the account.
| Disclosure | Description |
| Does this category include sensitive personal information? If so, do we use your sensitive personal information for any purpose other than what is permitted under the CCPA? | Yes. Sensitive personal information can include information that reveals your account log-in with password, and financial or payment account with password.
We do not collect or use your sensitive personal information other than for the purposes permitted under the CCPA. |
| When do we collect this information from you? | When you apply for a job with Ardán, during the onboarding process, to facilitate benefits, or perform other related recruiting and/or employment functions. |
| Who do we collect this information from? | Directly from you and from our third-party service providers, such as background check companies, credit agencies, private investigators, attorneys, or other related parties. |
| How do we use it? | We use this information for a variety of purposes, including but not limited to: (1) process your application to Ardán; (2) run background checks; (3) process your onboarding documents; (4) communicate with you about your offer of employment; (5) facilitate various employment functions, such as benefits, claims, leaves of absence, payroll, and other related functions; (6) detect security incidents and protect against malicious or illegal activity; (7) and debug and repair errors in our systems. |
| Who do we disclose this information to, and why? | To our service providers from time to time to perform certain tasks for Ardán, such as providing payroll and benefits services, legal services, and related tasks. We may also share your identifiers with governmental agencies in some cases to facilitate or defend against claims. Finally, we may share this information in the course of a business transaction, such as a merger or acquisition. |
| Do we “sell” or “share” this information? | No. |
| How long do we keep it? | We keep this category for so long as is reasonably necessary and proportionate to the original purpose for which we collected the information. We base our criteria in determining appropriate retention periods on regulatory and legal requirements, contractual requirements, business needs, and the expectations of our consumers. |
Category: Internet or other Electronic Network Activity
Information including your network activity information, browsing history, search history, and information regarding a consumer’s interaction with an Internet Web site, application, or advertisement.
| Disclosure | Description |
| Does this category include sensitive personal information? If so, do we use your sensitive personal information for any purpose other than what is permitted under the CCPA? | No. |
| When do we collect this information from you? | When you apply for a job with Ardán, during the onboarding process, to facilitate benefits, or perform other related recruiting and/or employment functions. |
| Who do we collect this information from? | Directly from you and from our third-party service providers, such as background check companies, credit agencies, private investigators, attorneys, or other related parties. |
| How do we use it? | We use this information for a variety of purposes, including but not limited to: (1) process your application to Ardán; (2) run background checks; (3) process your onboarding documents; (4) communicate with you about your offer of employment; (5) facilitate various employment functions, such as benefits, claims, leaves of absence, payroll, and other related functions; (6) detect security incidents and protect against malicious or illegal activity; (7) and debug and repair errors in our systems. |
| Who do we disclose this information to, and why? | To our service providers from time to time to perform certain tasks for Ardán, such as providing payroll and benefits services, legal services, and related tasks. We may also share your identifiers with governmental agencies in some cases to facilitate or defend against claims. Finally, we may share this information in the course of a business transaction, such as a merger or acquisition. |
| Do we “sell” or “share” this information? | No. |
| How long do we keep it? | We keep this category for so long as is reasonably necessary and proportionate to the original purpose for which we collected the information. We base our criteria in determining appropriate retention periods on regulatory and legal requirements, contractual requirements, business needs, and the expectations of our consumers. |
Category: Professional, Education, and Employment Information (Includes Sensitive Personal Information)
Information such as your resume, current or prior job history, performance evaluations, education history, and other information relating to your professional, education, or employment history with ARDAN or others.
| Disclosure | Description |
| Does this category include sensitive personal information? If so, do we use your sensitive personal information for any purpose other than what is permitted under the CCPA? | Yes. Some employment information may include sensitive personal information.
We do not process your sensitive personal information other than for the purposes permitted under the CCPA. |
| When do we collect this information from you? | When you apply for a job with Ardán, during the onboarding process, to facilitate benefits, or perform other related recruiting and/or employment functions. |
| Who do we collect this information from? | Directly from you and from our third-party service providers, such as background check companies, credit agencies, private investigators, attorneys, or other related parties. |
| How do we use it? | We use this information for a variety of purposes, including but not limited to: (1) process your application to Ardán; (2) run background checks; (3) process your onboarding documents; (4) communicate with you about your offer of employment; (5) facilitate various employment functions, such as benefits, claims, leaves of absence, payroll, and other related functions; (6) detect security incidents and protect against malicious or illegal activity; (7) and debug and repair errors in our systems. |
| Who do we disclose this information to, and why? | To our service providers from time to time to perform certain tasks for Ardán, such as providing payroll and benefits services, legal services, and related tasks. We may also share your identifiers with governmental agencies in some cases to facilitate or defend against claims. Finally, we may share this information in the course of a business transaction, such as a merger or acquisition. |
| Do we “sell” or “share” this information? | No. |
| How long do we keep it? | We keep this category for so long as is reasonably necessary and proportionate to the original purpose for which we collected the information. We base our criteria in determining appropriate retention periods on regulatory and legal requirements, contractual requirements, business needs, and the expectations of our consumers. |
Category: Audio, Electronic, Visual, Thermal Information
Including information such as temperature, photographs, video recordings, and recorded messages.
| Disclosure | Description |
| Does this category include sensitive personal information? If so, do we use your sensitive personal information for any purpose other than what is permitted under the CCPA? | No. |
| When do we collect this information from you? | When you apply for a job with Ardán, during the onboarding process, to facilitate benefits, or perform other related recruiting and/or employment functions. |
| Who do we collect this information from? | Directly from you and from our third-party service providers, such as background check companies, credit agencies, private investigators, attorneys, or other related parties. |
| How do we use it? | We use this information for a variety of purposes, including but not limited to: (1) process your application to Ardán; (2) run background checks; (3) process your onboarding documents; (4) communicate with you about your offer of employment; (5) facilitate various employment functions, such as benefits, claims, leaves of absence, payroll, and other related functions; (6) detect security incidents and protect against malicious or illegal activity; (7) and debug and repair errors in our systems. |
| Who do we disclose this information to, and why? | To our service providers from time to time to perform certain tasks for Ardán, such as providing payroll and benefits services, legal services, and related tasks. We may also share your identifiers with governmental agencies in some cases to facilitate or defend against claims. Finally, we may share this information in the course of a business transaction, such as a merger or acquisition. |
| Do we “sell” or “share” this information? | No. |
| How long do we keep it? | We keep this category for so long as is reasonably necessary and proportionate to the original purpose for which we collected the information. We base our criteria in determining appropriate retention periods on regulatory and legal requirements, contractual requirements, business needs, and the expectations of our consumers. |
Notice of Disclosure For A Business Purpose
We may disclose your personal information, including those categories listed above, to our service providers, affiliates, subsidiaries, and other relevant third parties for a variety of business purposes, including to provide you with employment services during your employ at Ardán, to facilitate your ability to apply for a job with Ardán, and to complete certain elements of your employment with Ardán. We may also disclose your personal information other third parties, such as attorneys, service providers, and governmental agencies and courts in the course of regularly providing business. Finally, we may disclose your personal information to third parties during the course of business transactions, such as mergers and acquisitions, investment rounds, or similar business transactions.
Notice of Sale or Sharing
Ardán does not sell or share the personal information of California residents. We also do not have any actual knowledge of selling or sharing the personal information of any California resident who is 16 years or under.
Notice of Processing Sensitive Personal Information
Ardán does not process your sensitive personal information outside of the permissible purposes set forth in the CCPA.
Your Choices
We provide you with the ability to exercise certain controls and choices about how we collect, use, share, and store your information.
Please note, we may take steps to verify your identity by matching the information you provide with your request with the information we have on file about you. Depending on the sensitivity of the information at issue, we may utilize more stringent verification methods, including but not limited to requiring you to sign a declaration under penalty of perjury.
To submit any of the requests below, or have a request submitted by your representative, please submit your request to dataprivacy@wltic.com. You may also call us toll-free at (866) 629-5842.
- Right of Access. You have a right to ask that we disclose to you the categories and in some cases specific pieces of information we have collected about you in the 12 months preceding the date of your request, or as otherwise required under applicable law, including information about from where we collected this information and how it has been shared.
- Right to Delete. You have a right to ask that we delete your information, subject to appropriate legal exceptions such as, but not limited to, if the information is necessary to complete your application, continue your employment, or continue your contract.
- Right to Correct Information. You have a right to ask that we correct your personal information, subject to certain exceptions and limitations.
- Non-Discrimination. We will not discriminate against you in any way if you exercise your rights under this policy.
Accessibility
If you have a disability, you may access this Privacy Notice and other notices in an alternative format my contacting us at dataprivacy@wltic.com.
If you would like this Privacy Notice in an alternative format, please contact us at dataprivacy@wltic.com.
Changes
We may change this Privacy Notice from time to time. Any and all changes to this Privacy Notice will be reflected on this page, and where appropriate provided in person or by another electronic method. Material changes to this Privacy Notice will be posted here, and may be provided via e-mail or another method, as appropriate under applicable law. The last updated date will be stated at the top of this Privacy Notice. You should regularly check this page for any changes to this Privacy Notice.
